Features
Every module food distributors need.
Nothing they do not.
FoodFlow covers the full distributor workflow in one system. No Tally for accounts, Excel for stock, and WhatsApp for delivery. One platform, one source of truth.
Inventory and Lot Tracking
Track every batch, lot number, and expiry date across all your depots. FEFO (first-expiry-first-out) dispatch built in. Get alerts 30 days before expiry, not the day it spoils.
- Batch-level tracking from purchase receipt to sale
- FEFO dispatch: oldest lot ships first, automatically
- 30-day expiry alerts by depot and SKU
- Stock transfer and inter-depot reconciliation
- Variance reports: expected vs. counted
GST and E-Invoice Automation
Automated GSTR-2B reconciliation. E-invoice generation. E-way bills. ITC tracking. Filing summaries that take 20 minutes instead of 2 days.
- Automatic GSTR-2B match after each purchase order
- E-invoice generation compliant with NIC portal
- E-way bill creation for shipments above ₹50,000
- ITC credit tracking by supplier
- Filing summary export for CA review
Purchase Orders and Supplier Management
Full PO workflow from creation to GRN. Supplier ledger, price history, and payment tracking. GST-matched at the purchase line level.
- PO creation with multi-SKU line items and GST rates
- GRN (goods receipt note) with quantity and quality checks
- Supplier ledger and outstanding payment tracking
- Price history and rate comparison across suppliers
- Debit note and returns management
Sales Orders and Invoicing
Raise sales orders, generate GST invoices, issue credit notes. Customer ledger and receivables in one view. Mobile-ready for your sales team.
- Sales order creation with customer price lists
- GST invoice generation and PDF download
- Credit note and return merchandise authorization
- Customer ledger and ageing receivables report
- Mobile app for field sales order entry
Delivery and Route Management
Assign delivery routes, track drivers on mobile, confirm deliveries with proof. Real-time visibility without the phone calls.
- Route assignment by depot, zone, or driver
- Driver mobile app with offline sync
- Delivery confirmation with photo proof
- Real-time location and ETA tracking
- Returns and partial delivery handling
Client and Vendor Portals
Give your buyers and suppliers their own login. They check orders, download invoices, and track deliveries without calling your team.
- Buyer portal: view orders, download invoices, track delivery
- Supplier portal: acknowledge POs, upload invoices
- Role-based access — clients see only their data
- No app install required — browser-based
- Branded with your business name
What distributors say
"We were reconciling inventory across 2 depots by hand every month. FoodFlow cut that to a 10-minute report. GST filing went from 2 days to 2 hours."
"We had a spoilage incident that cost us 7% of the quarter. FoodFlow's lot tracking would have flagged the batch 10 days earlier. We were live in 3 days after signup."
"Our retail buyer mandated 48-hour traceability. We were on spreadsheets with no way to comply. FoodFlow gave us batch-level traceability from day one."
"Tally had 15 years of our data locked in it. The migration team moved everything in 4 days. First week live across all 5 depots with zero disruption."
Ready to see it running?
Book a demo and we will walk through the modules relevant to your depot setup.